Free template
Bill book format
Download a free serial-numbered bill book format for India in Excel, Word and PDF. For retail shops, kirana stores, traders and service providers — with optional GST fields.
Bill book format — registered vs. unregistered sellers
- GST-registered seller: must issue a Tax Invoice with GSTIN, HSN and CGST/SGST or IGST amounts. This template covers that.
- Unregistered seller (below ₹40 L threshold): issue a simple bill without GST fields — remove the GST columns from the Excel template.
- Exempted goods: issue a Bill of Supply (no tax, but all other details required).
Bill book format in Excel — preview
| Bill No | Date | Customer | Product | Qty | Rate (₹) | GST% | Total (₹) |
|---|---|---|---|---|---|---|---|
| BB-2026-0042 | 01-Jun-26 | Rajesh Kumar | Parle-G 1 kg | 10 Pkt | 50.00 | 0% | 500.00 |
| Sunflower Oil 1 L | 5 Ltr | 160.00 | 5% | 840.00 | |||
| Grand Total | ₹ 1,941.80 | ||||||
Bill book numbering — best practices
- Reset series on April 1 each financial year (e.g. BB-2026-0001).
- Never skip or cancel a number without a void record.
- Keep duplicate copies bound for at least 6 years (GST audit period).
- High-volume shops: switch to a digital billing app to eliminate errors.
Frequently asked questions
What is a bill book and who uses it?
A bill book is a pre-printed pad of serially numbered duplicate or triplicate bill slips used by retail shops, traders, kirana stores, medical shops and service providers to record sales. One copy goes to the customer; the business keeps the other.
Is a bill book the same as a tax invoice under GST?
Not exactly. A registered GST taxpayer must issue a "Tax Invoice" (or Bill of Supply for exempted goods). The term "bill book" is informal — as long as the document contains all mandatory GST fields (GSTIN, HSN, CGST/SGST etc.) it qualifies as a tax invoice.
Can an unregistered business use a bill book?
Yes. An unregistered business (below ₹40 lakh / ₹20 lakh for services) can issue a simple bill without GST. Remove the GST columns from the Excel template.
What serial number format should I use for a bill book?
Use a consistent serial that resets each financial year — e.g. BB-2026-0001. BillRaja uses BR-YYYY-NNNNN and generates the number automatically, preventing gaps or duplicates.
Can I download this bill book format for free?
Yes. Excel, Word and PDF versions are free. BillRaja can replace your paper bill book with a digital billing app that keeps every bill on record and auto-calculates GST.
Related tools & guides
Run it all in one app
Replace your paper bill book with BillRaja.
Auto-numbered bills, GST calculations, customer history and stock tracking — all in one free app. No more manual bill books.